Processing
Automatic offers

Where can I find?


If you click on My automatic offers link in Personal point of top menu bar, you will arrive into product list of automatic offers.

On the top of the listing if you click on the Product finder for automatic offers button, a product finder page will load where you can select the primary currency of the automatic offer and search for a product for which you would like to create your automatic offer or modify it. After searching, some products will be shown with Create new offer or Modify my offer links based on you have previously created or not an offer for the product. By clicking on a link you will arrive into the automatic offer page that is almost the same as a normal offer that you need to fill out as appropriate.

How does it work?


Each automatic offer is linked to one product and one base currency. Bidcage regularly tries to make offers automatically for group buys. The automatic making of an offer is working only if user has set it and no offer has been made to one of the totally same product base running group buys (in case of clothing products, size is also a differentiation). When Bidcage makes automatically an offer, a new and independent offer is created based on the current data of the automatic offer. Therefore, changing of an automatic offer has no effect on former and independent offers that were created on the basis of the automatic offer. Users can set that Bidcage makes their offer automatically in other currencies than the base currency of the automatic offer. If automatic currency conversion has been set, Bidcage uses the current valid exchange rates are stored in database (daily updated from the European Central Bank) for the price conversions.

Shipping discounts for buyers


In case of group buys, there is a maximum quantity limit for every buyer that they can individually buy from the related product. In automatic offers, there is no maximum quantity limit in shipping discounts but when Bidcage is making automatically an offer, maximum quantity limit for buyers in a group buy will become the maximum quantity limit for shipping discounts in newly created offer. Furthermore, those data rows of shipping discounts where minimum quantity limit is higher than maximum quantity limit for buyers in the group buy are totally skipped from the newly created offer.

Product status and stock to automatic offer


Those users who update their product stocks via product list processing API of Bidcage can set automatic stock tracking besides the status tracking. Automatic stock tracking can work only if stock value was set in product list and its value was valid, ie. zero or positive integer number (Bidcage is not managing as a zero value the empty or left stock element). If a user has a web store product linked to the product template of automatic offer and that has brand new product condition, then status tracking is working automatically and a non-stoppable way, ie. if value is received for the status, that value is taking into consideration. If no or invalid value is received for a product or no product list was received or could not be processed for 7 days, then product status is automatically changed to not available. If the status of a product is not available, Bidcage will not automatically make offer despite of the product stock. If no web store product is linked to a product template of the automatic offer, the unbacked automatic offer protection will periodically stop the making of offers. If the condition of product is not brand new, stock and status tracking will not be available and setting of not brand new product stock is also not allowed.

There are three ways for stock managing:
1. No stock is set
In this case biggest quantity limit will not be limited by the stock quantity in the table of quantity limit, piece price and handling time and only automatic status tracking or the unbacked automatic offer protection will define whether Bidcage makes or not automatically offers (if that is set).

2. A stock is set
It is suggested to use this option in that case if the user has a bigger stock quantity that want to be sold and thereafter no or rarely sale that product. When Bidcage is making automatically an offer, the used stock is becoming the maximum quantity limit of product piece prices in the newly created offer. Furthermore, those data rows of piece prices, handling times and quantity limits where minimum quantity limit is higher than the stock are totally skipped from the newly created offer. If a stock is lower than the lowest minimum quantity of rows of piece prices, handling times and quantity limits, automatic making of offers stops.

3. Automatic stock tracking
Described in point 2 are also applied in this case and automatic stock tracking is suggested if the user wants the maximum quantity to be roughly aligned with the normal order quantities. When a user sells a product through Bidcage, automatic stock tracking will work limitedly to avoid to make automatically such offers in which no adequate stock level that is available of the user. In the former case, Bidcage will only change the stock in automatic offer if the currently updated stock is lower than the current value of the stock or if Bidcage is detected stock increasing, then it will only add the difference of the received and stored stock to the stock of automatic offer. The limited stock tracking will last as long as the handling time end of the last transaction of the product that is related to automatic offer. If a user changes his/her stock data inside an automatic offer, automatic stock tracking will switch to normal working ie. it will track the accurate level of stock (or in case of more ones the sum of them). If a user updates data for the same product in an automatic offer from more different web stores and selects more products for automatic stock tracking, Bidcage sums the received stock values and manages them as the available total stock of the user if statuses of all products are also available (if any status is not available, those product stocks will be ignored in summed total stock). Product stocks are decreased by the amount of products sold through Bidcage. If more stocks were set for the automatic stock tracking, the different stock levels will be proportionally decreased. For instance, if there were 10 pieces and 100 pieces stocks and buyers bought 70 pieces, the first stock (10 pieces) will be decreased by 6 pieces and the other one (100 pieces) will be decreased by 64 pieces because total stock is 110 pieces and 10 pieces is 9.1% and 100 pieces is 90.9% and the last and biggest stock will be decreased by the total of all remainders ie. an extra 1 more piece.

Piece price adjustment


Those users who update their product prices via Bidcage product list processing API can set automatic piece price adjustment. When an automatic offer is saved, the selected last updated web store price, the related currency and the current valid ECB exchange date that is stored in Bidcage are also saved to the offer as references which will serve as the base of the future automatic piece price adjustments. Though the last updated reference prices appear in converted form to the base currency of the automatic offer, the selected original value and currency of last updated price will be stored at the saving of the automatic offer. The stored reference ECB exchange rate and date are used for piece price adjustment to avoid exchange rate changing and its costs in piece price adjustment (it is important only if originally stored reference currency has changed in updated data received from the web store). The piece price adjustment decimal form is calculated as the following: last updated price is divided by the stored reference price (if necessary the latter is converted to the currency of last updated price). In quantity, price and handling time table of automatic offer, all product piece prices are multiplied by the currently stored piece price adjustment decimal value when an offer is made automatically to a group buy and these calculated piece prices are the adjusted piece prices. On pages of Bidcage the piece price adjustment is shown in percentage form as the difference compared to 100% of the reference price, but calculations occur with the decimal value as described before. For example, if reference price is 100 Euros and last updated price is 80 Euros, the piece price adjustment decimal value is 80 / 100 = 0.8 and shown percentage form is -20% compared to the 100% of the reference price (ie. when the system adjusts piece prices, the adjusted piece prices will be 20% lower than original piece prices). When an automatic offer is saved, piece price adjustment decimal value is set to 1 (ie. the percentage form is 0% because the last updated price has been stored as reference price) and last updated reference price and related currency and current valid ECB exchange date in Bidcage are stored as references.

Stop of the automatic making of offers


If no continuously updated web store product is linked to a product template of an automatic offer and automatic offer has not been saved again for 28 days, the automatic making of offers is stopped by Bidcage. Furthermore, Bidcage stops to make automatically offers if it perceives any possible error in the changing of updated prices. If the difference of prices is too high between too consecutive price updates or an updated price is relinked to another product template in Bidcage or an updated web store product is separated from a product template in Bidcage and automatic making of offers and automatic price adjustment has been also set, the system stops to make automatically offers and sends an e-mail notification to user about it.

Utilization of automatic offers in creation of new offers to group buys


You can use your automatic offers too to support the faster creating of offers to group buys as well. You can learn more about it in Loading one of my previous offers related to this product part. This opportunity is available in creation of automatic offers as well.
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