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Invoice creation and its rules

How can I receive a pro forma invoice or invoice in one selected collecting currency in an accounting period?


You have the opportunity to receive one pro forma invoice and invoice in a selected currency in an accounting period if related check-box has already been checked and saved in pro forma invoice moment. You can learn more information in parts Business and invoicing settings and Which exchange rates are used to currency conversions?.

Which exchange rates are used to currency conversions?


In the creation moment of pro forma invoice or invoice, currencies are converted by exchange rates (https://sdw.ecb.europa.eu/curConverter.do) of the European Central Bank (ECB). We download the exchange rates of the ECB not so long after they have been published. Before the currency updating, pro forma invoices and invoices are created by the exchange rates of the previous day and after the updating they are created by the exchange rates of the current day.

In what language will my pro forma invoices and invoices be created?


Your pro forma invoices and invoices will be created in that language you have selected for System language on My profile page. You can learn more information about it in Languages and their settings block.

In what case will not a pro forma invoice be created?


If the total amount of an accounting period in a given currency does not reach the 2-Euro amount or its equivalent amount in other currency, we will not create the pro forma invoices and related finance items will be set free.

I could not finish my payment because the customer's country of my pro forma invoice or invoice and the country of my payment account are not the same one. What does it mean and what can I do?


We provide our services from the territory of the European Union. According to current laws and regulations of the European Union, our services are qualified as electronically supplied services therefore, we must have to credibly verify the usage location of our services by two data that support each other. Therefore, we can only accept any payment has been initiated from the payment page of Bidcage website. The country that is related to your payment account (PayPal account, bank account, etc.) and the customer's country on your pro forma invoice or invoice must have to be the same. If those two countries are not the same, we must have to deny your payment according to the current laws and regulations and so because we cannot credibly verify your usage location of our services.

If you have any problem with the country compliance, please make contact with our Customer service to create a new pro forma invoice or invoice for you.

In what case will value added tax (VAT) be added to my pro forma invoices and invoices?


Pro forma invoices and invoices are created by us can be classified into four groups according to inclusion of VAT:
  • Countries outside of the European Union: pro forma invoices and invoices do not include value added tax.
  • For taxable persons in a member state of the European Union (except Hungary): if we can credibly verify the specified VAT number in VIES electronic system within 24 hours before the pro forma invoice or invoice creation moment, you will receive VAT free pro forma invoice or invoice.
  • Hungary: pro forma invoices and invoices will be created with value added tax. The VAT amount can be reclaimed in the usual way. Furthermore, the next point also applies to our users who use our service from Hungary.
  • European union member state for non-taxable persons: pro forma invoices and invoices will include value added tax according to the usage location of our services.
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